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　　商务便条

　　商务便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。如：

Message

To:　　　　　　　　　　　　　　　　Date:　　　　　　　　
Message

Telephone Message

Message:

Action required:　　　Please call back
　　　　　　　　　　　 Caller will call back later
　　　　　　　　　　　 No action required

Message taken by:　　　　　　　　　　　　　　　　　　　　　　　　　　　　
Date　　　　　　　　　　　　　　　Time　　　　　　　　　　　　　　　　

　　例：让秘书通知推迟约会

　　　　　　　　　　　　　　　　　　　　　　　　　 9 a. m.
Miss Wang ,
I've got an urgent meeting today. Please contact the applicants to postpone the interviews till further notice.
DS

　　分类：

　　1 告知信息 inform

　　2 布置安排 arrange

　　3 征求意见 request

　　4 询问信息 enquire

　　5 求助申请 apply

　　6 推荐建议 suggest

　　* asking staff to use only the new name after that time.

　　收购与兼并 merger and aquisition

　　范文：

　　As a result of our merger with Mason&Co., the name of our company will be changed MasonGolding. Please start to use the new name on 1 March 2006. You are reminded that only the new name can be used from then on.

　　remind/ advise

　　总结：告知用词

　　tell notify mention express inform explain note report advise

　　I am writing to tell/inform you that…..

　　I am writing to explain…. (tell your boss why you cannot attend)

　　I am writing to express (my regret)

　　例题

　　You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff.

　　Write a memo to staff:

　　explaining why the courses are necessary

　　saying which members of staff should attend

　　announcing when the courses will start

　　Write 40-50 words on a separate sheet.

　　[范文]

　　To: All staff

　　From: the Training Manager

　　Date: 1 March 2005

　　Subject: A Foreign Language Training Course

　　I was asked to organise a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.

　　2. 布置安排类

　　· You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.

　　· Write a memo of 40-50 words to your secretary:

　　· telling her who you are going to see and when

　　· asking her to book flight tickets and accommodation

　　· telling her what work you would like her to do in your absence.

　　· Write on your Answer Sheet.

　　subsidiary, parent company, holding company, affiliate, branch, headquarters, representative office

　　范文：

　　I need to have an urgent meeting with Pierre Blanco of our Paris office tomorrow. Please book a return ticket to Paris and a hotel room for me as soon as possible. During my absence, please keep me informed of the progress of the project. If there is anything urgent, give me a phone call.

　　注意口气：比较open the door;

　　please open the door;

　　could you please open the door?

　　I would be grateful if you could open the door for me.

　　I would appreciate it if you could open the door.

　　[例文]

　　You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October.

　　Write a note of 40-50 words to your secretary:

　　Asking her to book a hotel room

　　Saying where the hotel should be

　　Giving her the dates

　　[范文]

　　比较下面三篇作文，注意内容点和语气的区别。

　　作文1：Dear Ms Jones,

　　I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?

　　Yours sincerely

　　作文2：Hi Mary,

　　Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks very much.

　　See you soon!

　　作文3 Mary,

　　Mr Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.

　　3. 询问信息类

　　[例5]

　　You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.

　　Write a note to Mr Grayson, the Assistant Purchasing Manager:

　　enquiring about the reason for the delay;

　　stating when the components are needed;

　　suggesting a meeting to discuss future deliveries.

　　Write 40 - 50 words on your Answer Sheet.

　　[范文]

　　I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliveries.

本文到此结束，希望对大家有所帮助。